Occasions Photo Booth: Trading as Occasions Photo Booth and any employees
Client: The person, organisation, company or other body that is hiring the goods/services as specified on the Booking Form.
Event date: The time and date of the event, confirmed by Occasions Photo Booth and noted on the Booking Form.
Booking Form: The form signed by or on behalf of the client and specifying details of the booking.
Day: A calendar day, unless specified otherwise
2. Booking confirmation
2.1. A booking is not confirmed until the client returns a Booking Form, pays any costs as outlined under ‘Payments’ in these terms and conditions, and receives confirmation of the booking from The Occasions Photo Booth.
3.1. A non-refundable deposit of £50 of the booking cost is payable upon booking. The booking is not confirmed until Occasions Photo Booth receives the deposit.
3.2. A balance of the booking cost is payable in full 30 days before the client’s event.
3.3. If the balance of the booking cost and the bond if required are not received more than 30 days before the event date, the booking may be cancelled and the client will forfeit all monies paid thus far. Contact Occasions Photo Booth before the balance is due if you are experiencing any problems with making this payment to organise possible alternative arrangements which must be agreed upon by Occasions Photo Booth.
3.4. If a booking occurs within 30 days of the event, the non-refundable full amount is due within 48 hours of booking, unless other terms have been agreed upon by both parties.
3.5. A bond may be required at certain events which are deemed to have a higher liability than other events. Any costs incurred for cleaning, repairing or replacing equipment that may be damaged by any persons at the client’s event will be deducted from the bond. The bond whether full or partial will be returned to the client within 5 working days after the event unless the full bond amount has been used to pay for damages.
3.6. If the client requests use of Occasions Photo Booth services in excess of the time noted on the Booking Agreement, this will be billed at £50 for each additional hour or part-hour.
3.7. By paying any part of the hire price, the hirer is agreeing to our Terms & Conditions.
4. Our Requirements
Access, space & power requirements
4.1. The client shall ensure a safe and appropriate environment is provided for Occasions Photo Booth to operate its equipment.
4.2. The client must ensure:
A clean, flat, stable, dry, smoke free area in the correct size is available for the Photo Booth.
Oval Booth – The exact dimensions of our largest booths are
Length: 2.3 Meters Long,
Width: 1.3 Meters Wide and
Height: 2.0 Meters Tall
This space provided is to include room for a prop table & guest book album table. The more space available for the photo booth and equipment will provide a more enjoyable experience for everyone.
A power point access within 10m from the Photo Booth is required (for the Photo Booth’s use only)
All doorways and access paths for the Photo Booth must be clear and at least 80cm wide
The Photo Booth area must be protected from the weather including direct sun, extreme heat or cold, rain, wind etc.
If there are any stairs, steps, non sealed paths (such as gravel,dirt or grass) or other obstacles at your venue where the Photo Booth must access you must notify Occasions Photo Booth of these conditions before booking (with a photo if possible), failure to do this may result with your booking unable to go ahead if the area cannot be accessed safely by our staff and all monies paid will be forfeited.
We require access to the venue before the Photo Booth is required to start at your event. We will arrive to set up the Photo Booth and equipment at the venue 60 minutes before the Photo Booth start time, unless both parties have agreed upon other terms.
4.3. The client is responsible for paying any charges imposed by the venue, or required to access the venue. These charges may include, but are not limited to, parking and electricity.
5. Changes & cancellations
5.1. Requests for changes of the event date must be made at least 30 days before the original event date. A date change is subject to availability and receipt of a new Booking Form.
5.2. All cancellations will result in the client forfeiting the deposit, however if Occasions Photo Booth is notified of cancellation more than 30 days before the event date, credit to the value of the deposit will be given to the client to use for any future booking made within 6 months of the date of cancellation.
5.3. Cancellations made within 30 days of the event date will result in the client forfeiting all payments made to Occasions Photo Booth, with the exception of the bond (if applicable), which will be returned to the client within 5 business days after the date of cancellation.
5.4. Occasions Photo Booth can cancel any booking at any time. If Occasions Photo Booth decides to cancel a booking, all payments made will be refunded to the Client.
6. Our rights
6.1. In order to prevent damage to any equipment and to keep a safe and friendly environment, Occasions Photo Booth reserves the right to deny service to any person. For the safety to all and our equipment the Photo booth attendant reserves the right to exclude persons who she/he considers to be
Too rough with equipment
Unlawful, won’t obey our rules
Threatening or disrespectful to staff & others
6.2. If circumstances arise where a threat or implied threat of harm, damage or violence to Occasions Photo Booth’s staff or equipment, Occasions Photo Booth reserves the right to cease providing services. If the client is able to resolve the threatening situation within 20 minutes, Occasions Photo Booth will resume services. If the situation is unable to be resolved, Occasions Photo Booth will not resume providing service and the client will receive no refund of booking cost.
6.3. Any damage to Occasions Photo Booth’s equipment during the client’s event caused by the client, client’s guests or any other person in attendance at the event whether invited or not, will result in the cost to repair/replace the equipment to be deducted from the client’s bond. The client is liable for extra costs if the cost to repair/replace is more than the bond.
6.4. We agree to supply a wide variety of props for our clients and their guests to use at the booked event in the Photo booth. However we do reserve the right to remove all or certain props from use if we consider they are being damaged, mistreated or continually being removed from the Photo booth area. Our props are not toys intended for children to play with at the event and are to remain for use in the Photo booth only.
7. Use of images
7.1. When hiring from Occasions Photo Booth the client gives permission for all photos taken during the event to be used on Occasions Photo Booth’s website and other promotional and advertising purposes.
7.2. Occasions Photo Booth will not use images which are deemed unsuitable or inappropriate on their website or advertising nor use any content that we consider may be personally damaging to any person/s.
7.3. Occasions Photo Booth will not use any images or content of minors if requested.
7.4. If in the event of an individual not wanting their images used, they are to contact Occasions Photo Booth to inform us in writing and any of their images will be removed from our website and any advertising material.
8.1. Occasions Photo Booth will not be held responsible or liable for any circumstances outside their control. This includes, but is not limited to, fire, riot, civil commotion, accidents, acts of nature and others equipment failure, utility failure and Internet interruptions or out of range. If such circumstances arise, all reasonable efforts will be made by Occasions Photo Booth to provide service or find a suitable replacement service. If this is not possible, the client is not entitled to a refund for monies paid.
8.2. The client agrees that in all circumstances, Occasions Photo Booth liability is limited to an amount equal to the booking cost and not be liable for indirect or consequential damages
9.1. A travel fee may apply to events located more than 60 minutes normal travel time from our Slough base.
9.2. Occasions Photo Booth cannot be held responsible for unseen delays in traffic or at the venue, which are out of our control.
10. Delivery & Service
10.1. Delivery, set up and removal occur outside of the booked hire period. One or two trained Photo Booth attendants/technicians will remain with the Photo Booth at all times to assist guests, attend to your photo guest album and to keep everything running smoothly.
10.2. Occasions Photo Booth ensure at all times to deliver high quality photos, however should equipment failure prevent this, liability is limited to either total or partial refund of monies paid, depending on the time period successfully serviced. (note – we do carry spare back up equipment for the majority of the equipment that we use in case of equipment failure).